How Will Moving My Office Affect My Employees?

For a business owner, moving offices can be thrilling. It’s a period of development and regeneration, whether you’re moving to a larger location, getting a prestigious address, or even opening a new office. It’s an opportunity to let go of the old and make room for the new. While it may be an exciting development for you, your colleagues may not be as enthusiastic.

Are you planning to relocate your Falkirk office? Request an estimate from one of our office relocation specialists.

Many office relocations have been facilitated by “Man With A Van.” Most employees will take advantage of the possibility of working from home on the day of the move. Will everything go as smoothly when it comes time to start working again in the new location?

Employees may be opposed to an office relocation because it lengthens their commute, makes it more difficult to get to, or is located in a less dynamic region. For those who do not possess a car, moving from an inner-city location to an out-of-town business park, for example, could be quite tough.

In this blog post, we’ll look at office relocation employee rights and ways to make relocating staff as stress-free as possible. Get in contact with Man With A Van immediately if you’re planning a relocation and need the assistance of professional office movers in Falkirk.

Look for clauses that allow for movement.

A condition known as a “mobility clause” is found in many employment contracts. This enables the employer to adjust the workplace permanently or temporarily in accordance with company needs. A mobility clause will come in handy in the event of an office relocation.

While mobility clauses may be included in your employment contracts, they do not give you carte blanche to do as you like. For example, you can’t, for example, move your office to another nation and expect your employees to relocate on short notice.

If there is a mobility clause in their contract, employees who refuse to transfer offices may be considered in violation of contract. This would allow you to dismiss staff in terms of employee relocation regulations. The issue is that mobility clauses are frequently worded in ambiguous ways. They can be difficult to trust because the terminology is frequently vague.

Think about the legal ramifications.

You may need to consider office relocation redundancy if you don’t have a mobility clause or if the mobility clause is unlikely to apply to your scenario. Redundancy payments may be available to employees who are unable or unwilling to relocate. Those who choose to relocate may be eligible for relocation assistance.

In either case, this is a delicate area that should only be handled by HR and employment lawyers. There will be times when compromise is required, such as enabling your staff to work from home on occasion or allowing them to change roles to avoid having to relocate.

Is it possible for your employer to compel you to relocate?

A mobility clause in a worker’s contract is the sole means for an employer to compel them to relocate. To get around this, many firms will try to portray the workplace relocation as an upgrade. This can be portrayed as an employee benefit if the new site has better facilities or better transportation links. There’s always a way to turn bad news about a relocation into something good for everyone.

The odds are on your side.

According to market research firm Clutch, only 7% of employees feel a workplace move has a negative influence on them. Rather than focusing all of your attention on the small percentage of employees who will be negatively impacted, it may be more useful to focus on how the change will benefit the other 93% of your workforce.

By properly presenting the relocation, you may be able to inspire a more favourable response. Even individuals who face a lengthier commute time may be persuaded by the move’s potential benefits. Instead of letting word of the relocation spread like gossip around the office, it should be the topic of a well-thought-out internal communications campaign.

How do you make a business relocation announcement?

Notification of an office relocation should be made in two sections. To begin with, you must communicate the change to your personnel in a sensitive and positive manner. The next step is to post a public notice so that your customers, suppliers, clients, and even competitors are aware of your plans and know how to contact you during the changeover.

Give plenty of warning.

Make sure you let your staff know about the transfer ahead of time so they can make plans. This will also allow your staff to voice their grievances, which you can hopefully assist in resolving.

Never assume that the transition will be straightforward for everyone. Adding 15 minutes to each trip adds up to two and a half hours per week, or around ten hours per month. You should also think about those with impairments, as an office relocation could have a disproportionately negative impact on them.

Encourage your workers to provide feedback on the move so you can better understand their worries. Moving from an inner city to a business park, for example, may result in fewer food shops for employees to purchase lunch. This may necessitate upgrading the office kitchen at the new site.

Think about how far you have to travel to get to work.

If you’re thinking about changing your commute times, you might be asking what constitutes a suitable commute distance. Although there is no official data to back up your claim, research has shown that workers are ready to drive up to 45 minutes each way if it means living in a desirable neighbourhood. If you keep it up much longer, it will start to feel like a pay loss in terms of job satisfaction.

Allow for a decrease in production.

You should expect severe business disruption during the office relocation. It’s critical that you inform your staff that this is to be expected so that they are not burdened.

When transferring staff, you may need to be more flexible with office hours while they adjust to their new commute. Consider the situation where an employee would regularly drop their children off at school on the way to work, but the new office is 15 minutes away. To deal with the adjustment, an employee may need to make arrangements at home or change their typical working hours.

Consider the advantages.

Moving offices may result in an increase in staff productivity, so make sure you’re ready to take advantage of it as soon as feasible. Your staff will feel ready to hit the ground running in a motivating new environment if you create and stick to an office relocation strategy. The move’s disruption will be brief, so once your employees have adjusted to their new commute and working environment, you can begin to maximize the new space’s potential.

Final thoughts

A workplace transfer may be stress-free and good for everyone involved with a little planning and feedback from your staff. If you’re considering an office transfer, get in touch with a professional man and van crew in Falkirk now.

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